oh wow! policies!

Oh wow! Policies!

Privacy Policy

SCOUTS New Zealand is committed to protecting participant privacy and
developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the SCOUTS New Zealand Web site and governs data collection and usage. By using the SCOUTS New Zealand website, you consent to the data practices described in this statement.

Collection of your Personal Information

SCOUTS New Zealand collects personally identifiable information, such as your email address, name, home or work address or telephone number. In registering for Illuminate 2019, we will collect further information such as age, gender, and medical information.

There is also information about your computer hardware and software that is automatically collected by SCOUTS New Zealand. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by SCOUTS New Zealand for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the SCOUTS New Zealand Web site.

SCOUTS New Zealand encourages you to review the privacy statements of Web sites you choose to link to from SCOUTS New Zealand so that you  can understand how those Web sites collect, use and share your  information. SCOUTS New Zealand is not responsible for the privacy  statements or other content on Web sites outside of the SCOUTS New  Zealand and SCOUTS New Zealand family of Web sites.

Use of your Personal Information

SCOUTS New Zealand collects and uses your personal information to operate the SCOUTS New Zealand Web site and deliver the services you have requested. SCOUTS New Zealand also uses your personally  identifiable information to inform you of other products or services  available from SCOUTS New Zealand and its affiliates. SCOUTS New Zealand may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

SCOUTS New Zealand does not sell, rent or lease its customer lists to third parties. SCOUTS New Zealand may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable  information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, SCOUTS New Zealand may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to SCOUTS New Zealand, and they are required to maintain the confidentiality of your information.

SCOUTS New Zealand does not use or disclose sensitive personal  information, such as race, religion, or political affiliations, without your explicit consent.

SCOUTS New Zealand keeps track of the Web sites and pages our customers visit within SCOUTS New Zealand, in order to determine what SCOUTS New Zealand services are the most popular. This data is used to deliver customised content and advertising within SCOUTS New Zealand to customers whose behavior indicates that they are interested in a particular subject area.

SCOUTS New Zealand Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on SCOUTS New Zealand or the site; (b) protect and defend the rights or property of SCOUTS New Zealand; and, (c) act under exigent circumstances to protect the personal safety of users of SCOUTS New Zealand, or the public.

Use of Cookies

The SCOUTS New Zealand Web site use "cookies" to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise SCOUTS New Zealand pages, or register with SCOUTS New Zealand site or services, a cookie helps SCOUTS New Zealand to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same SCOUTS New Zealand Web site, the information you previously provided can be retrieved, so you can easily use the SCOUTS New Zealand features that you customised.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the SCOUTS New Zealand services or Web sites you visit.

Security of your Personal Information

SCOUTS New Zealand secures your personal information from unauthorised access, use or disclosure. SCOUTS New Zealand secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Changes to this Statement

SCOUTS New Zealand will occasionally update this Statement of Privacy to reflect company and customer feedback. SCOUTS New Zealand encourages you to periodically review this Statement to be informed of how SCOUTS New Zealand is protecting your information.

Refunds and Cancellation Policy

Scouts Aotearoa operates a policy of “best value” for participants in events. Event cancellation insurance is normally not taken out for events. If the Venture is cancelled, unrecoverable costs for the event will be shared by the registered participants and Scouts Aotearoa as follows.

1.0 Cancellation by Venture Organisers

If for some reason, we have to cancel or change your event or we are unable to provide the event in the manner promoted for reasons outside of our reasonable control (including, but not limited to, any act of god, fire, natural disaster, disease, epidemic, pandemic, or because of any government order, shut-down or regulation (each a “Force Majeure Event”), we will not be responsible to you for any cancellation, postponement or change of the event.

We may also restrict participation in the event where we are required to do so as a result of public health or other similar requirements in connection with a Force Majeure Event.

If a Force Majeure Event occurs or the effect of a Force Majeure Event continues, we will use reasonable efforts to provide an alternative event where possible, and we may amend or cancel your booking.

We will not be liable for any losses you suffer as a result of any such cancellation, postponement, change of event (including any change in requirements for participation) or any restriction on participation. We will continue to meet our requirements under any applicable consumer law.

If the Venture organisers cancel the event for any reason, you will be entitled to a refund of any MONIES paid to date less the $160 non-refundable deposit (payable on registration) and less a share of any non-recoverable costs incurred to that point. You will be notified as soon as possible of the cancellation and the process for receiving a refund.

The Venture organisers are not responsible for refunding any costs you may incur related to the event other than the event fees you have paid.

2.0 Withdrawal of participant

Scouts Aotearoa reserves the right to decline an application without giving a reason.
If your application is accepted, your deposit is not refundable but may be transferred to a new applicant.

If you are prevented from attending through an accident or sickness, you will be entitled to a refund of your fees paid to date, less the $160, non-refundable deposit providing a month’s notice is given to the Venture organising committee and a medical certificate is provided.

The Venture fee is based on anticipated attendance. Should applications fall short of this number or the cost of services or supplies escalate to the extent that a loss may occur, Scouts Aotearoa will have the right to adjust the fees accordingly. In this event, a participant may withdraw and receive a refund – less the non-refundable deposit of $160.

If you withdraw, you may transfer your place and deposit/event fee you have paid to another applicant as long as you advise the Venture organisers of your cancellation and of the replacement applicant to receive your deposit/event fee. The replacement applicant will need to provide a fully completed application and to be approved by the Venture organisers. It will be your responsibility to recover your deposit/event fee from the replacement applicant.

DADS Rules


The possession of and/or use of illegal drugs is banned. Misuse of prescription drugs or other substances will be treated as for illegal drugs.


Alcohol shall not be in the possession of, nor consumed by, any person.


Discriminatory behaviour that may be degrading or cause offence to others is not acceptable. This includes discrimination on the grounds of gender, race, religion, sexual orientation or any other reason.


Behaviour of a sexual nature is not appropriate. Couples shall not share sleeping  accommodation alone. Affectionate behaviour is acceptable providing it does not offend or cause others present to feel uncomfortable.

Any behaviour that offends or causes harm to others is not acceptable!


• Any person found in the possession of, or using, illegal drugs will be referred to the Police.

• Persons found to be in breach of the rules on drugs, alcohol, or sex will be asked to leave the Venture.

• Persons found to be in breach of the rules on discrimination, violence, or offensive behaviour will be asked to make a written or verbal apology to the satisfaction of the Unit Leader or Venture Director. Continued or extreme instances, or failure to apologise in a satisfactory manner will result in being asked to leave the Venture.

• Breaches of the rules on sexual behaviour will be dealt with on a case by case basis taking into account the specific circumstances but may include being asked to leave Venture.